Smart Contractor Maintenance Management System

Manage Contractors.
Control Maintenance.

A unified platform for end-to-end contractor maintenance management — from work orders and PM scheduling to workforce, finance, and compliance.

Explore Features
Work Order Management
PM Scheduling
Contractor Workforce
KPI & Finance
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Platform Capabilities

Everything in One System

0+
Platform Modules
0
Role-Based Access Levels
0%
Audit Trail Coverage
0/7
Operational Monitoring
Platform Modules

Full Maintenance Lifecycle

Every module you need to manage contractors, assets, and maintenance operations — integrated in one platform.

Operations

Live Asset Command Center

Real-time GIS map of all managed assets. Status overlays, live team positions, and instant drill-down on any asset from a single screen.

Maintenance

Work Order Management

End-to-end corrective maintenance lifecycle — from fault detection to verified closure. Priority queues, SLA tracking, photo evidence, and full accountability.

Planning

Preventive Maintenance

Contract-driven PM scheduling with automated visit generation, team assignment, digital checklists, and completion tracking against SOW targets.

HR

Contractor Workforce

Full lifecycle management of contractor staff — onboarding, role assignment, attendance, GPS tracking, approvals, and performance monitoring.

Intelligence

KPI & Analytics

Live dashboards for SLA compliance, response times, asset health scores, contractor performance, and financial burn-rate against contract value.

Contracts

Contract Management

Full PM contract lifecycle — draft, activate, track SOW compliance, manage SLA tiers, and generate compliance reports for audit.

IT Support

Software & IT Tickets

Dedicated helpdesk for software and IT infrastructure issues. Contractor assignment, propose-close workflow, reassignment, and full audit trail.

Finance

Finance & Invoicing

Automated invoice generation from closed work orders, KPI deduction calculations, VAT handling, and full approval workflow between contractor and client.

Workforce

Attendance & Roster

GPS-verified punch-in/out, daily attendance logs, shift scheduling, and monthly summaries. Geofence validation ensures on-site presence.

Governance

Approvals & Compliance

Structured approval workflows for PM plans, staff onboarding, invoices, and work order closures. Role-gated sign-offs with full audit history.

Safety

Emergency Communication

Secure real-time chat channel for emergency coordination between project managers and field teams. Priority escalation and incident logging.

Reporting

Reporting & Insights

Executive summaries, KPI compliance matrices, MTTR trend charts, fault distribution heatmaps, and exportable reports for stakeholder review.

How It Works

End-to-End Workflow

From asset registration to invoice approval — SCMMS handles the complete maintenance management cycle.

01
Asset Registration
Register all managed assets with location, type, and maintenance parameters.
02
Contract Setup
Define PM contracts with SOW, SLA tiers, pricing, and contractor assignments.
03
Schedule & Assign
Auto-generate PM visit schedules and assign contractor teams to work orders.
04
Execute & Verify
Field teams execute work with GPS check-in, photo evidence, and digital sign-off.
05
KPI & Invoice
Platform auto-calculates KPI compliance, deductions, and generates invoices.
06
Approve & Close
PM approves work orders and invoices. Full audit trail retained for compliance.
Access Control

Role-Based Access

Every user sees exactly what they need. Granular permissions ensure contractors can only access their own data.

Project Manager
Full platform access — contracts, approvals, KPIs, finance
Contractor Admin
Manage own org's staff, work orders, and PM visits
Field Engineer
Execute PM visits, update work orders, log attendance
Technician
Field task execution with mobile-optimised interface
Finance Officer
Invoice management, payment approvals, budget tracking
Viewer
Read-only access to reports and dashboards
Enterprise-Grade Security
JWT sessions · bcrypt passwords · Role isolation · Full audit logging
Encrypted Sessions
Full Audit Trail
Data Isolation
Secure · Scalable · Integrated

Ready to Take Control
of Your Maintenance?

Sign in with your credentials to access the platform. New contractors must be invited by a Project Manager.

24/7 Operational
Real-Time Alerts
Secure by Design